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Regardless of whether the deal is structured
as an asset transaction, a stock transaction or
a merger, make sure you know what you are getting
into by requiring detailed information from the
company regarding its business operations and finances.
The following is a checklist of information and
documents you should review.
A.
Organization and Good Standing.
*
The Company’s
Articles of Incorporation, and all amendments
thereto.
*
The Company’s
Bylaws, and all amendments thereto.
*
The Company’s
minute book, including all minutes and resolutions
of shareholders and directors, executive committees,
and other governing groups.
*
The Company’s
organizational chart.
*
The Company’s
list of shareholders and number of shares held
by each.
* Copies of agreements relating to options, voting
trusts, warrants, puts, calls, subscriptions, and
convertible securities.
* A Certificate of Good Standing from the Secretary
of State of the state where the Company is incorporated.
* Copies of active status reports in the state
of incorporation for the last three years.
* A list of all states where the Company is authorized
to do business and annual reports for the last
three years.
* A list of all states, provinces, or countries
where the Company owns or leases property, maintains
employees, or conducts business.
*
A list of all of the Company’s assumed
names and copies of registrations thereof.
B.
Financial Information.
*
Audited financial statements for three years,
together with Auditor’s
Reports.
* The most recent unaudited statements, with
comparable statements to the prior year.
* Auditor's letters and replies for the past
five years.
*
The Company’s
credit report, if available.
* Any projections, capital budgets and strategic
plans.
* Analyst reports, if available.
* A schedule of all indebtedness and contingent
liabilities.
* A schedule of inventory.
* A schedule of accounts receivable.
* A schedule of accounts payable.
* A description of depreciation and amortization
methods and changes in accounting methods over
the past five years.
* Any analysis of fixed and variable expenses.
* Any analysis of gross margins.
*
The Company’s
general ledger.
*
A description of the Company’s internal
control procedures.
C.
Physical Assets.
*
A schedule of fixed assets and the locations
thereof.
* All U.C.C. filings.
* All leases of equipment.
* A schedule of sales and purchases of major
capital equipment during last three years.
D.
Real Estate.
*
A schedule of the Company’s business
locations.
* Copies of all real estate leases, deeds, mortgages,
title policies, surveys, zoning approvals, variances
or use permits.
E.
Intellectual Property.
*
A schedule of domestic and foreign patents
and patent applications.
* A schedule of trademark and trade names.
* A schedule of copyrights.
* A description of important technical know-how.
* A description of methods used to protect trade
secrets and know-how.
*
Any "work for hire" agreements.
* A schedule and copies of all consulting agreements,
agreements regarding inventions, and licenses or
assignments of intellectual property to or from
the Company.
* Any patent clearance documents.
* A schedule and summary of any claims or threatened
claims by or against the Company regarding intellectual
property.
F.
Employees and Employee Benefits.
*
A list of employees including positions, current
salaries, salaries and bonuses paid during
last three years, and years of service.
* All employment, consulting, non-disclosure,
non-solicitation or non-competition agreements
between the Company and any of its employees.
*
Resumés
of key employees.
*
The Company’s
personnel handbook and a schedule of all employee
benefits and holiday, vacation, and sick leave
policies.
* Summary plan descriptions of qualified and
non-qualified retirement plans.
* Copies of collective bargaining agreements,
if any.
* A description of all employee problems within
the last three years, including alleged wrongful
termination, harassment, and discrimination.
* A description of any labor disputes, requests
for arbitration, or grievance procedures currently
pending or settled within the last three years.
* A list and description of benefits of all employee
health and welfare insurance policies or self-funded
arrangements.
*
A description of worker’s compensation
claim history.
* A description of unemployment insurance claims
history.
* Copies of all stock option and stock purchase
plans and a schedule of grants thereunder.
G.
Licenses and Permits.
*
Copies of any governmental licenses, permits
or consents.
* Any correspondence or documents relating to
any proceedings of any regulatory agency.
H.
Environmental Issues.
*
Environmental audits, if any, for each property
leased by the Company.
*
A listing of hazardous substances used in the
Company’s
operations.
*
A description of the Company’s disposal
methods.
* A list of environmental permits and licenses.
* Copies of all correspondence, notices and files
related to EPA, state, or local regulatory agencies.
* A list identifying and describing any environmental
litigation or investigations.
* A list identifying and describing any known
superfund exposure.
* A list identifying and describing any contingent
environmental liabilities or continuing indemnification
obligations.
I.
Taxes.
*
Federal, state, local, and foreign income tax
returns for the last three years.
* States sales tax returns for the last three
years.
* Any audit and revenue agency reports.
* Any tax settlement documents for the last three
years.
* Employment tax filings for three years.
* Excise tax filings for three years.
* Any tax liens.
J.
Material Contracts.
*
A schedule of all subsidiary, partnership,
or joint venture relationships and obligations,
with copies of all related agreements.
* Copies of all contracts between the Company
and any officers, directors, 5-percent shareholders
or affiliates.
* All loan agreements, bank financing arrangements,
line of credit, or promissory notes to which the
Company is a party.
* All security agreements, mortgages, indentures,
collateral pledges, and similar agreements.
* All guaranties to which the Company is a party.
* Any installment sale agreements.
* Any distribution agreements, sales representative
agreements, marketing agreements, and supply agreements.
* Any letters of intent, contracts, and closing
transcripts from any mergers, acquisitions, or
divestitures within last five years.
* Any options and stock purchase agreements involving
interests in other companies.
*
The Company’s
standard quote, purchase order, invoice and
warranty forms.
* All nondisclosure or non-competition agreements
to which the Company is a party.
* All other material contracts.
K.
Product or Service Lines.
*
A list of all existing products or services
and products or services under development.
* Copies of all correspondence and reports related
to any regulatory approvals or disapprovals of
any Company's products or services.
* A summary of all complaints or warranty claims.
* A summary of results of all tests, evaluations,
studies, surveys, and other data regarding existing
products or services and products or services under
development.
L.
Customer Information.
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A schedule of the Company’s twelve
largest customers in terms of sales thereto
and a description of sales thereto over a
period of two years.
* Any supply or service agreements.
*
A description or copy of the Company’s
purchasing policies.
*
A description or copy of the Company’s
credit policy.
* A schedule of unfilled orders.
* A list and explanation for any major customers
lost over the last two years.
* All surveys and market research reports relevant
to the Company or its products or services.
*
The Company’s
current advertising programs, marketing plans
and budgets, and printed marketing materials.
*
A description of the Company’s major
competitors.
M.
Litigation.
*
A schedule of all pending litigation.
* A description of any threatened litigation.
* Copies of insurance policies possibly providing
coverage as to pending or threatened litigation.
* Documents relating to any injunctions, consent
decrees, or settlements to which the Company is
a party.
* A list of unsatisfied judgments.
N. Insurance Coverage.
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A schedule and copies of the Company’s
general liability, personal and real property,
product liability, errors and omissions, key-man,
directors and officers, worker's compensation,
and other insurance.
*
A schedule of the Company’s insurance
claims history for past three years.
O.
Professionals.
*
A schedule of all law firms, accounting firms,
consulting firms, and similar professionals
engaged by the Company during past five years.
P.
Articles and Publicity.
*
Copies of all articles and press releases
relating to the Company within the past three
years.
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